How do I create a commercial invoice?

Orders shipping to another country will require a commercial invoice upon import, with the exception of shipments within the EU.

The commercial invoice serves as a “proof of sale” document between a brand and retailer, and includes detailed information about the goods being sold; including the harmonized system (HS) tariff code, weight, value of the goods, and other details. The information provided on the commercial invoice will be used to determine the applicable duties and taxes that will need to be paid upon import.

Commercial invoice templates

Faire will provide a commercial invoice for you on any cross border shipments, with the exception of shipments within the EU. Please be sure to review the commercial invoice before sending your order to ensure that it has all the required information below.

You can always provide your own commercial invoice. You can use one of our templates below, or your carrier may also provide a commercial invoice template.

• FedEx template
• UPS template
• DHL template

Learn more about Ship with Faire.

Learn more about Ship on your own.

If you have specific questions about your shipment, please contact your carrier.

Required information

Here are the required fields for the commercial invoice and where to find the information on Faire, if applicable.

1. Your full name, address, and contact details
   
2. The retailer’s full name, address, and contact details
   • This information can be found on the order page on the right-hand side. Please note that we are only able to provide retailer phone numbers for their contact details
   • The retailer should be listed as the “Consignee” and “Importer” for FedEx, or “Ship to” and “Sold to” for UPS
   • If the retailer has a VAT number or EORI, this will also be listed on the order fulfillment page for you to include
3. Date of issue of the commercial invoice
   
4. Price, method of payment, currency of export, and any discounts or additional charges
   • The price and currency of export will be the price listed in the currency you see on the order fulfillment page
5. Quantity, gross, and net weight of goods and number, weight, and type of packages
   
6. Harmonized system (HS) tariff code and a clear description of the products
   • Refer to the tariff code finder if you ship from the US
   • Refer to the tariff code finder if you ship from the EU
   • Refer to the tariff code finder if you ship from the UK
     
7. Incoterms (Terms of Sale) including delivery and payment
   • Enter "DDU"so the retailer will be invoiced for duty & taxes. Duties and taxes paid by the brand will not be reimbursed, so it’s important that the right Incoterms be used.
8. Country of origin of the goods
   
9. Means of transport and route
   
10. Actual value of the goods
    • Please use wholesale prices as listed on the order fulfillment page

Please note, retailers may also reach out to provide their brokerage information for importing. If a retailer provides this, please include this on the commercial invoice as well. The carrier will reach out to the parties listed on the commercial invoice if any information is missing upon import.

If you have any questions or need clarification, you can always contact the retailer directly on Faire.