Setting up tax information

Congratulations on your first order with Faire!

Upon receiving an order, we request that you fill out your banking details for payouts, as well as some important tax information

Depending on where your brand is located (country of incorporation), the information required will vary, you will be asked whether you are US based or based internationally (outside the US) . Please refer to the right section for your brand location.

Setting up tax information for US brands

We require US Brands to include the following information from your IRS Form W-9:

1. Provide your legal brand name.
   1. This name should exactly match the TIN that you provide, as per IRS records. The only permitted characters are: “a-z”, “A-Z”, “0-9”, “&”, “-”and “ ” .
   2. If the Brand is a sole proprietor or a single-member LLC that is disregarded, you should enter the owner's name (and not the DBA or Brand name).
   3. If the Brand is a corporation, partnership, or a single-member LLC that is not disregarded, you should enter the name of the legal entity.
2. Provide your tax identification number (“TIN”). Your TIN can be either your Federal Employer Identification Number (“FEIN” or “EIN”) or your Social Security Number (“SSN”)—just be sure that the TIN you use is the one that is associated with the legal name you provide. The following provides some guidance on which TIN to use, depending on the legal form of your business, however if you are still not sure which to use, please consult a tax advisor:
   1. Sole Proprietor: If the Brand is a sole proprietor, you should generally enter your SSN. However, if the sole proprietor has an EIN, you may enter either the SSN or EIN (along with the Sole Proprietor's legal name, as outlined in #1 above).
   2. LLC: If the Brand is a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s SSN (or EIN, if the owner has one). However, if the LLC is classified as a corporation or partnership, you should enter the entity’s EIN.
   3. Corporation / Partnership: You should enter the corporation or partnership’s EIN.
3. Error message: We validate tax information in real-time against current IRS records to ensure the tax information provided is accurate. If you get an error message stating your information is incorrect, this may be because of the following reasons:
   1. The name used does not exactly match the TIN provided—refer to the information provided in #1 above for more guidance on how to provide a matching name and TIN.
   2. The TIN used is inaccurate—please review the TIN provided, and make sure that it includes all the right nine-digit numbers. The format should be either XX-XXXXXXX if an EIN, or XX-XXX-XXXX if an SSN, entered without punctuation.
   3. The easiest way to validate the name / TIN combination is to check it against page 1 of your most recent Federal income tax return, or any letters or correspondence you have received from the IRS.
   4. If the information was entered incorrectly four times, then the IRS will block any further attempts to validate real-time whether the name/TIN matches for 96 hours. The IRS does this to prevent phishing. If the information you are entering is correct, entering the data again after 96 hours should remove the error message.
   5. If you’re certain your information is correct and continue to receive the error, please call the IRS at 1-800-829-4933 and request a letter 147C to confirm your TIN.
4. We will send you appropriate tax documentation, when eligible. For more info about 1099-K forms, please click here.
5. Finally, let us know how you'd like to receive your tax forms. We will automatically share your tax forms with you electronically. However, you may also receive your tax forms by mail, by checking the box. If you only opt for By mail, you will not be able to download digital copies of past years’ tax forms.

How do I update my tax information?

To update your tax details, go to the Export & Taxes tab. You’re able to change the following information:

• Legal Brand Name: Your legal brand name should be associated with the TIN that you provide. Generally speaking, you’ll use your business name if an EIN was provided, and your personal name if a SSN was provided.
• Legal Address: This address will be printed on your tax form, and it is where your form will be mailed, if you’ve selected mail delivery.
• Tax Identification Number (TIN): This can be either your EIN or SSN—just be sure that the TIN you report is associated with the legal brand name you provide.
• Delivery preferences: Selecting ‘Electronically’ will allow you to download your tax forms directly from your Faire portal. If you choose ‘By Mail’, you will be sent a physical copy of your form to the address listed in your portal. Feel free to choose both!
  • We recommend going paperless : You get your form as soon as we generate it, you can access it whenever you want, you save trees!

Changes made before December 31 of each year will be applied to tax forms issued in respect of that year. If you need to update tax information for earlier years, please let us know and we'll connect you with a support specialist to help. Thank you for your cooperation on this required documentation. For any privacy questions, please see our privacy policy.

Setting up tax information for non-US brands (International)

If your brand is based in any country outside the US, you’ll be required to fill in a W8 form with the following information:

1. Legal brand name: name of organization or individual (first and last) that is the beneficial owner
2. Country of incorporation or citizenship: note that, if you are based in Europe or Australia and New Zealand, you will be required to provide a bank account in this same country in order to set up your payouts and get paid through Adyen.
3. Ownership type
4. Permanent Residence Address: street, apt. or suite no., or rural route. Do not use a P.O. box or in-care-of address (other than a registered address). Please note that the country of permanent residence has to match the country of incorporation.
5. Mailing Address (if different from above)
6. Agree to a given certification
7. Enter your full legal name and confirm you have the capacity to sign for the entity identified (Legal brand name)
8. Once done, you’ll receive an email with your completed W8 form.

After you’ve saved your tax details, they will appear as asterisks (***) in your account settings for security purposes. Fields that you haven’t filled out yet will either show completely blank, or filled with X’s.

If you’re unsure whether or not you’ve already added tax details, check your portal for an Action required banner asking you to share tax info. If this banner appears, it means there are still one or more tax information fields that need to be filled out in your account settings.

To update your tax information, once submitted:

You can make edits to the information submitted in your W8 form by filling out a new W8 form and sending it to Faire support:

1. Download and print this blank W8 template document
2. Fill in the form with your updated information
3. Notify our team that you wish to make updates to your tax information so we can connect you with a support specialist. You’ll be asked for the new W8 form and the team will make sure updates are reflected on your account.

If you are based in Europe, additional information may be requested from you once you reach a sales threshold requiring Faire to comply with DAC7 requirements. If this applies, Faire will request any missing information from you. To learn more, visit DAC7 information collection and reporting requirements

Changing your brand’s country of incorporation or residence

In some instances, your brand may move to a different country after establishing an account on Faire. The country you are based in on Faire should be the same as the country of your brand entity (or sole proprietor) that is contracting and fulfilling on Faire, is incorporated (or tax resident in). You will need to provide updated tax information and other documentation to support the change before we can update your based-in country on Faire.

• From “International” (non-US) to US: If you’re currently a brand based outside the US, and wish to change your tax information to reflect that your brand is now based in the US, you will be asked to fill in a W9 form. To expedite these changes being made:

1. 1. 1. Download, print and fill in this W9 form template (you must sign and date this form)
      2. Notify our team that you wish to change your tax information to become a US-based brand so we can connect you with a support specialist
      3. Faire support will request your W9 form, together with some additional information to support the change, and will make sure the updates are reflected on your account.

Important – If you’re based in Europe or Australia, and are currently paid through Adyen, you’ll also be required to change your payout set up and provide a US bank account. To ensure none of your payouts are delayed, we recommend ensuring you have a bank account in local currency before requesting your tax information change.

• From any country (including US) to “International” (non-US): If you wish to change your tax information to reflect a change of incorporation to any country (except the US), you will be asked to fill in a W8 form. To expedite these changes being made:

1. 1. 1. Download, print and fill in this W8 form template (you must sign and date this form)
      2. Notify us that you wish to change your tax information to another country (not the US) so we can connect you with a support specialist
      3. Faire support will request your W8 form, together with some additional information to support the change, and will make sure the updates are reflected on your account.

Important—If you’re currently paid in USD, and are changing your country of incorporation to a European country where Adyen is used or Australia, you’ll be required to provide a bank account based in the same country as your new country of incorporation in order to set up your payout account. To ensure none of your payouts are delayed, we recommend setting this up before requesting your tax information change.